Easily create and manage sign-up sheets for activities and events, while protecting the privacy of the volunteers' personal information.
PLEASE DO NOT USE THE SUPPORT FORUM FOR FEATURE REQUESTS!!
You may submit new features here:
https://stephensherrardplugins.com/support/forum/feature-requests/pta-volunteer-sign-up-sheet-feature-requests/
PLEASE READ THE DOCUMENTATION BEFORE POSTING SUPPORT REQUESTS
Read the documentation here:
https://stephensherrardplugins.com/docs/pta-volunteer-sign-up-sheets-documentation/
An alternative to sites like Signup Genius for your events, this plugin lets you keep your signup sheets on your own site. Easily create and manage sign up sheets for your school, organization, business, or anything else where need people to sign up.
Features:
More Details:
With this plugin you can define four different types of events: Single, Recurring, Multi-Day, or Ongoing events. Single events are for events that take place on just a single date. Recurring events are events that happen more than once (such as a weekly function), but have the same needs for each date. Multi-Day events are events that are spread across more than one day, but have different needs for each day. Ongoing events do not have any dates associated with them, but are for committees or helpers that are needed on an ongoing basis.
For each of these types of events, you can create as many tasks or items as needed. For each of these tasks/items, you can specify how many items or people are needed, a description, a start and end time, the date (for multi-day events), and whether or not item details are needed (for example, if you want the volunteer to enter the type of dish they are bringing for a luncheon), and optionally enable quantities. The order of tasks/items can easily be sorted by drag and drop.
Sheets can also be specified as a “No Sign Up” event, which can be useful for general organization events and meetings, especially when used in conjunction with the Calendar Display extension: https://stephensherrardplugins.com/plugins/pta-volunteer-sign-up-sheets-calendar-display
Each sign-up sheet can be set to visible or hidden, so that you can create sign-up sheets ahead of time, but only make them visible to the public when you are ready for them to start signing up. There is also a test mode which will only show sign-up sheets on the public side to admin users or those who you give the “manage_signup_sheets” capability. Everyone else will see a message of your choosing while you are in test mode. When not in test mode, admins and users with the “manage_signup_sheets” capability can still view hidden sheets on the public side (for testing those sheets without putting the whole system into test mode).
In the settings, you can choose to require that users be logged in to view and/or sign-up for any volunteer sign-up sheets, and pick the message they will see if they are not logged in. Even if you keep the sheets open to the public, you can choose which personal info to show, or simply show “Filled” for filled slots.
There is also a hidden spambot field to prevent signup form submission from spambots.
If a user is logged in when they sign up, the system will keep track of the user ID, and on the main volunteer sign-ups page, they will also see a list of items/tasks that they have signed up for, and it will give them a link to clear each sign up if they need to cancel or reschedule. If they are not logged in when they sign up, but they use the same email as a registered user, that sign-up will be linked to that user’s account. You can also use the shortcode [pta_user_signups] to show the list of the current user’s signups on any page (along with clear links, if allowed).
Admin users can add/edit signups from the View Signups page in the admin dashboard, or they can use the “live search” option on the front end sign up form to search for volunteers in either the plugin’s signups table, the WordPress users table, or both. If the admin then selects a volunteer, they can sign up that volunteer, and the signup will be assigned to that user’s account (if your volunteers have user accounts).
There is a shortcode for a main sign-up sheet page – [pta_sign_up_sheet] – that will show a list of all active (and non-hidden) sign-up sheets, showing the number of open volunteer slots with links to view each individual sheet. Individual sheets have links next to each open task/item for signing up. When signing up, if the user is already logged in, their name and contact info (phone and email) will be pre-filled in the sign-up page form if that info exists in the user’s meta data. You can also enter shortcode arguments to display a specific sign-up sheet on any page. Additionally, there are shortcode arguments for many other features (see documentation).
There is a sidebar widget to show upcoming volunteer events and how many spots still need to be filled for each, linked to each individual sign-up sheet. You can choose whether or not to show Ongoing type events in the widget, and if they should be at the top or bottom of the list (since they don’t have dates associated with them).
Admin users can view sign-ups for each sheet, and add, edit, or clear any spots with a simple link. Each sheet can also be exported to Excel, CSV, PDF or Print formats. Admin side signups are displayed using the jQuery DataTables plugin, which allows sorting, filtering, searching, and showing/hiding columns, so you can arrange the data anyway you want before exporting or printing.
Committee/Event contact info can be entered for each sheet, or, if you are using the PTA Member Directory plugin, you can select one of the positions from the directory as the contact. When a user signs up, a confirmation email is sent to the user as well as a notification email to the contacts for that event (can be optionally disabled).
Automatic Email reminders can be set for each sign-up sheet. You can specify the number of days before the event to send the reminder emails, and there can be two sets of reminders for each sheet (for example, first reminder can be sent 7 days before the event, and the second reminder can be sent the day before the event). You can set an hourly limit for reminder emails in case your hosting account limits the number of outgoing emails per hour.
Simple to use custom email templates for sign-up confirmations and reminders.
Admin can use an Email Volunteers form page to quickly send an email to all volunteers for a specific sheet, or to all volunteers.
Sheets and tasks/signups can be shown via tables, or via table-style divs. CSS can be optionally disabled so that you can more easily style the displays the way you wish. Version 3 of the Customizer Extension has extensive styling options, plus allows you to create custom layout templates that can be assigned on a per sheet basis. https://stephensherrardplugins.com/plugins/pta-volunteer-sign-up-sheets-customizer/
Custom Fields can be added to sheets, tasks, or sign-up forms (for collecting additional info from volunteers at signup, or displaying addition info for sheets/tasks, such as Location) via the Custom Fields extension: https://stephensherrardplugins.com/plugins/pta-volunteer-sign-up-sheets-custom-fields/
Text displayed on the public side, such as columns headers, can be modified, along with additional layout options, and custom layout templates, with the Customizer extension: https://stephensherrardplugins.com/plugins/pta-volunteer-sign-up-sheets-customizer/
Much more! Read the documentation for all the current features.
Available Extensions:
This plugin is a major fork and and almost a complete rewrite of the Sign-Up Sheets plugin by DLS software (now called Sign-Up Sheets Lite). We needed much more functionality than their plugin offered for our PTA web site, so I started with the Sign-Up Sheets plugin and added much more functionality to it, and eventually ended up rewriting quite a bit of it to fit our needs. If you need a much more simple sign-up sheets system, you may want to check out their plugin.
PLEASE USE THE FEATURE REQUEST FORUM TO REQUEST NEW FEATURES!!
https://stephensherrardplugins.com/support/forum/feature-requests/
Extract the zip file and just drop the contents in the wp-content/plugins/ directory of your WordPress installation and then activate the Plugin from Plugins page.
PLEASE DO NOT USE THE SUPPORT FORUM FOR FEATURE REQUESTS!!
This plugin has a lot of options and features, but I have been getting overwhelmed with feature requests recently. This plugin already does MUCH more than I originally intended, and more than we needed for our own school PTA web site. I have created some extensions that I thought would be helpful to the largest number of people, which you can find at:
https://stephensherrardplugins.com
PLEASE USE THE FEATURE REQUEST FORUM TO REQUEST NEW FEATURES!!
https://stephensherrardplugins.com/support/forum/feature-requests/
Documentation can be found at:
https://stephensherrardplugins.com/docs/pta-volunteer-sign-up-sheets-documentation/
Use the shortcode [pta_sign_up_sheet] to display the sign-up sheets on a page. There are also shortcode arguments for id (specific sheet id), date (specific date), show_time (yes or no), and list_title (change the title of the main list of signup sheets). To make generating shortcodes with arguments easier, download the free PTA Shortcodes plugin extension from:
https://wordpress.org/plugins-wp/pta-shortcodes/
Yes, now you can! Calendar display extension can be found here:
https://stephensherrardplugins.com/plugins/pta-volunteer-sign-up-sheets-calendar-display/
Yes, check out the Custom Fields extension here:
https://stephensherrardplugins.com/plugins/pta-volunteer-sign-up-sheets-custom-fields/
Yes, version 3 of the Customizer Extension adds a ton of new layout options! Check out the Customizer extension here:
https://stephensherrardplugins.com/plugins/pta-volunteer-sign-up-sheets-customizer/
Yes, version 3.2 of the Customizer Extension adds the ability to define custom email templates for any type of email (confirmation, reminder, reschedule, clear) and assign them on a per sheet basis:
https://stephensherrardplugins.com/plugins/pta-volunteer-sign-up-sheets-customizer/
YES. The groups extension plugin now supports BuddyPress Groups as well as the Groups plugin found at WordPress.org. You can import groups from either of those plugins and can also restrict access and visibility to only members of the corresponding groups assigned to a sheet. You can now also assign multiple groups to a sheet, and display multiple groups on a page (either in one list, or separate lists by group). This is a paid extension that can be found at: https://stephensherrardplugins.com/plugins/pta-volunteer-sign-up-sheet-groups/
Maybe? That all depends on you and what else you have done with your site!
Version 2.4 of the plugin integrates with the GDPR features of WordPress 4.9.6. Meaning, if someone requests an export of their personal data, any signup data associated with that person’s provided email (along with any user ID associated with that email) will be included in the personal data export that you generate from WordPress admin. Similarly, if a person requests that their info be deleted, then any signups associated with the provided email (or a user ID associated with that email) will also be deleted and those signup slots will become available again.
This alone will not make your site GDPR compliant. You will need to study up on GDPR and take all the necessary actions for your site to make sure you are in compliance. If you have people using the signup sheets in countries covered by the GDPR, then somewhere on your site, you should be letting them know what information you are collecting when they signup for something, based on what fields you have activated for signups in this plugin. You may also want to set this plugin so that only registered users can signup for events, and then you can present your privacy policy and some sort of agreement check box for them when they are registering for your site.
If your site is going to be affected by GDPR, then you should contact a lawyer to make sure you do everything needed to be in compliance.
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